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Data Room Software Overview

For significant events like mergers and acquisitions, tenders and capital raising, obtaining all the facts requires an exhaustive search through thousands of highly private documents. Unfortunately, in the past physical files were the only option to examine all the information needed.

Modern datarooms for due diligence make it possible for interested parties to collaborate on files without compromising security, or exposing sensitive information unintentionally. How can you tell which companies are worth the price tag when you evaluate them? First, look for an array of basic and advanced tools. Look for a user-friendly interface that encourages collaboration and keeps everybody on track, and look for smart tools such as personally-identifiable watermarks, a unique document tracking mechanism perfect for M&A due diligence processes, and a full audit trail of all file activity.

Another important aspect to look for is the capability to customize access permissions for different groups of users. This allows you to set read, download and print rights for specific people within the project. This will ensure that sensitive documents are secured from external threats or internal errors, as well as accidental exposure.

The best online data room software also allows you to create detailed reports on all the activities of files in your project, including who viewed what files, who took which actions with what files, and the number of times that certain files were downloaded or printed. This information can provide you with a more clear picture of how your due diligence data rooms are utilized and help you optimize their use for future projects.