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How to Exchange Important and Sensitive Documents

There are papers that receive the status of being important and sensitive since they contain information that could trigger consequences in the event of a security breach, for instance, personal information such as health and wellbeing records, or financial transactions. The documents used to have to be exchanged physically, which required a variety of important people ranging from executives and accountants, to lawyers as well as external and internal staff — to be in the exact same place at the exact same time to look them over. It was a time-consuming, expensive and polluting way to transfer documents that were prone to theft and unauthorized access.

With remote working increasing and B2B buying becoming increasingly online-based sharing digital documents has become an integral aspect of business operations. While this is a great convenience, it poses significant dangers. Many business owners are unaware of the dangers.

Email is an insecure method of sending documents to customers, as cybercriminals can intercept emails and use the information for identity theft and other nefarious actions. Furthermore, it’s hard to track who has viewed and edited documents that were sent via email.

A secure document exchange portal is a convenient way to share customer files and keep track of who has used and modified them. These tools are designed to comply with different data protection laws and provide a thorough audit trail, which makes it simple to trace any possible issues back to their source. They also assist businesses in avoiding penalties resulting from data breaches, which can ruin their reputation and profitability.