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How to Have an Effective Board Meeting

A well-organized board meeting is a vital element of good governance. It provides for deliberate discussion and decision making that can propel your company forward. If the meeting is centered around discussing strategic goals, discussing program successes and challenges, or discussing important legal matters it is crucial to conduct an open and lively discussion. Well-planned meetings with an informative agenda and clear communications about the decision-making processes will be efficient and efficient.

1. Ensure that the agenda is published prior to the meeting and is accessible to everyone in attendance.

Nothing ruins a productive board meeting more than members who are trying to review important documents as they are discussed or even worse, having no access to the material prior to the meeting. This is avoided by disseminating all materials and the agenda at three to four business days prior to the meeting.

2. Start the meeting according to the time.

Board members are at their most productive when they come prepared to the meeting, therefore it is vital to ensure that the board meeting is held on time. This can be accomplished by making sure all relevant materials are included in the agenda, and by restricting discussion topics to those that are most relevant to the meeting. It can also be beneficial to arrange the meeting outside the boardroom, for instance at a site for a program or breakfast gatherings, which can provide some variety and help stimulate new ideas and discussions.