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How to Secure Files When Sharing Files Between Companies

As more businesses adopt flexible working and hybrid work sharing files online is an essential method of collaboration. But how do you ensure that your files are safely transferred? And which are the best tools for sharing files?

File sharing is the transfer of digital files from one computer or device to another. This could range from text files and images to music and videos. It is crucial to select the best file sharing software because it can help you achieve more efficiency and lessen delays in your workflow. Plus, many business files contain sensitive data which could fall into in the wrong hands if not safeguarded properly.

Sharing files online can be done via cloud storage platforms like Dropbox, Google Drive, and Microsoft OneDrive, P2P networks, FTP servers, or the mapped drive you have in your network. Once uploaded, users can access files by way of a link or invitation, and these links could be restricted to only certain people, or password-protected. You can also share files with your colleagues using instant messaging software or tools for collaboration on projects.

If you’re looking for the most reliable online file sharing service look into one that has two-factor authentication (2FA)(new window). This will secure your account, and will prevent unauthorized access even if a person tries to guess your password or discovers it. Send your files only to those who really need them. Don’t grant access to the entire folder of your company when they only need to look over three documents, for example.