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How to Select Secure Board Portal Solutions

Board portal solutions allow companies to securely share sensitive information while reducing the risk of cyberattacks. However there are many differences between board software providers. Not all providers are created equal in terms of security standards. During the selection process, IT teams should look for features and capabilities which will protect company data.

Security — Does the solution utilize encryption to protect data in the process and in rest or only when it is in transit? Make sure the system has strong authentication protocols for users. Ask the vendor to tell you about any data breaches that have occurred, and how they responded to the incidents. This will help you assess their overall security.

Meeting Management — You’ll need to make sure that the platform is able to handle all aspects of planning meetings and reporting as well as governance compliance. Consider features such as efficient board books and workflows. Also, continuously updated agendas are essential.

Document Sharing and e-Signing -Find a secure board portal solution that makes it easy for directors to work with each other at meetings, no matter where they are located in the world. The software should include annotating features and a built in electronic signature features to make the signing process.

Consider the pricing structure of the software. You’ll want to find out if the provider offers flexible pricing plans dependent on the size and requirements of your company. Also, evaluate the cost of any additional features or integrations that could be needed to meet your individual needs. This will allow you to determine the best solution for your budget.