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The Benefits of Electronic Document Management Systems

A systematic document management strategy is an essential step towards improving your business processes and increasing your company’s competitiveness. It’s not as simple as flipping a button and getting everyone to accept the change. It’s important to help each team understand how systematizing your document-driven processes can improve their efficiency and productivity.

One of the primary advantages of an EDMS is that it eliminates the necessity to store, manage and retrieve physical files. This helps your team regain storage space and storage space that can be used for other reasons, reduces the possibility of losing files (or papers being lost) and reduces the need to devote employee bandwidth and operational budget to maintaining a system of well-organized and well-organized documents.

Many EDMS platforms are also platform agnostic, allowing teams to collaborate on desktops or mobile devices without the risk of compromising the integrity of data, document management, or content access. They also offer real-time monitoring tools that are easy-to-understand and allow you to view how your document driven processes are performing at a 10,000-foot-level.

Furthermore an EDMS will automatically archive copies of every iteration of a given document throughout its lifespan which is crucial for legal compliance and document retention policies. It also allows the enactment of a legal hold which prevents files from being altered or deleted until the hold is lifted. This is a significant advantage over the DIY approach to managing documents that many organizations use with applications for sharing files like Google Drive or Box. These apps can quickly become insufficient for a company that requires a robust control of files and indexing abilities.

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