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What Is a Board Management Tool?


A tool for managing boards (or software) is a software which helps your organization improve its governance. They are typically used by board members, committees and executive teams to communicate information and conduct business. The best software for board management allows you to create a centralized source of truth, streamlining meetings, and be in charge of your organization’s workflow.

A digital board management system can aid board members and administrators reduce time by automating tasks like creating meeting agendas, sharing board documents and locating lost documents. By eliminating the use of email or other unsecure methods of sharing files and sharing, they can lower the risk for cybersecurity incidents. The best boardrooms are outfitted with a robust, secure platform with built-in cybersecurity.

A digital board portal allows you to organize and manage essential documents in one place which allows everyone to find what they need without having to search through heavy, bulky PDF documents on shared drives or sending emails that were delivered out of sequence. Board document management systems offer granular permissions so that only those who require them are able to access important documents.

Getting everything together for the board meeting can be difficult for even the most organized group of individuals. Board management tools can streamline meetings by providing a calendar for meetings as well as online private workspaces and video conferencing integrations. They can also make it easier to keep track of the minutes of meetings, distribute them to attendees and keep track of important items with automated reminders and other useful features.