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What is a Data Room It?

A data room is a safe storage area for documents and other files that have high value to your business. This includes legalities, customer information, physical assets and IP, as well as many other corporate documents. They are used for a variety of purposes, but are most commonly used in conjunction with due diligence processes in connection with business transactions.

Data rooms are a potent tool to enhance the impact of a compelling story that can aid your company in gaining investors’ attention. The story will differ based on stage and may include changes in the market, regulatory changes and your employees as along with growth drivers such as relationships and key accounts, monetization opportunities and product expansions. The data you present must match these themes and be presented in a manner that is easy for investors to comprehend.

A data room can be a valuable tool that can help with due diligence, but be careful not to utilize it too much. A long time spent in a data room can slow down deal-making as external parties review large amounts of documents and questions are asked repeatedly. Often it is necessary to organize a pre-data room before third parties are invited to ensure that all documents are prepared and uploaded in advance of the main due diligence process. This can make a huge difference in the speed with which due diligence is completed. It also helps avoid surprises for external parties as well as reducing the risk of a deal not being completed.